Effective Date: 22ND May 2026
At Hub Screen Acting Academy (“we,” “our,” “us”), we are committed to protecting the privacy and personal data of our students, parents, guardians, and website visitors. This privacy policy explains how we collect, use, store, and safeguard personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Data We Collect
We collect personal data only when necessary to deliver our training services to young people aged 13–18 and to communicate with their parents or guardians. This may include:
Personal Information:
- Student name
- Date of birth
- Contact details (email, phone number, address)
Student Information:
- Age, gender
- Photos or video recordings for training purposes
- Acting experience, skills, and relevant educational information
Parent/Guardian Information:
- Name and contact details
- Consent for participation, filming, and communication
Health & Safety Information:
- Medical details or accessibility needs (where relevant)
Payment Information:
- Payment details for class fees (processed securely through third-party providers)
We may also collect additional information necessary for the safe and effective running of our classes.
2. How We Use Personal Data
We use personal data for legitimate purposes related to the operation of Hub Screen Acting Academy, including:
Training & Education:
- Delivering classes, workshops, and learning materials
- Recording scenes for educational use
Communication:
- Contacting parents/guardians regarding classes, schedules, updates, and student progress
- Sending important safety or policy information
Administration:
- Managing enrolments, payments, and attendance
- Maintaining accurate records for safeguarding and operational purposes
Compliance:
- Meeting legal obligations relating to safeguarding, child protection, and data protection
We do not use personal data for marketing without explicit consent.
3. Legal Basis for Processing
We process personal data under the following legal grounds:
Consent: When parents/guardians provide explicit consent for their child to participate in classes, be filmed, or be contacted.
Contractual Necessity: To deliver the services parents/guardians have enrolled their child in.
Legal Obligation: To comply with UK safeguarding, child protection, and data protection laws.
Legitimate Interests: To operate and improve our training services in a safe and effective manner.
4. Data Retention
We retain personal data only for as long as necessary to fulfil the purposes outlined in this policy or as required by law. After this period, data will be securely deleted or anonymised.
5. Data Sharing
We may share personal data with trusted third parties when necessary, such as:
Service Providers:
- For administrative support, e.g., accountants handling earnings.
Safeguarding Authorities:
- If required to protect a young person’s safety or comply with legal obligations
Filming & Training Purposes:
- Tutors or practitioners involved in delivering classes
We will never sell personal data or share it with third parties for marketing purposes.
6. Your Rights Under GDPR
Under GDPR, you have the following rights regarding your personal data:
Access: You can request access to the personal data we hold about you or your child.
Correction: You can request corrections to any inaccurate or incomplete data.
Erasure: You can request that we delete personal data when it is no longer necessary for the purposes it was collected.
Restriction: You can request that we limit the processing of your data in certain circumstances.
Objection: You can object to the processing of your data for specific purposes.
Data Portability: You can request to receive a copy of the data in a structured, commonly used format.
To exercise any of these rights, please contact us at hello@hubscreenactingacademy.com
7. Data Security
We take the security of your data seriously and implement appropriate technical and organisational measures to protect personal data from unauthorised access, alteration, disclosure, or destruction.
8. Complaints
If you believe your data protection rights have been violated, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK’s data protection authority.
9. Changes to This Policy
We may update this policy from time to time to reflect changes in how we handle personal data or comply with new legal requirements. Any updates will be posted on our website, and where appropriate, notified via email.
10. Contact Us
For any questions about this privacy policy or your personal data, please contact us at:
Hub Screen Acting Academy
Create Business Hub, Ground Floor, 5 Rayleigh Road, Brentwood, Essex. CM13 1AB
Email: hello@hubscreenactingacademy.com